Your Confidential Record

You can be assured that your medical records are safe with Brockwood Medical Practice. We will only share data that identifies you under the following circumstances:

  • With other health care professionals (hospital or community staff) as part of an agreed plan of treatment
  • With your explicit consent, for example, for participation in research studies
  • In circumstances where it is in the interests of your health and you are not able to give consent, for example, if you are unconscious
  • Where we are obliged to divulge information under the Health & Social Care Act 2012, for example, in the case of a national emergency or pandemic
  • Where there is a legal requirement to disclose information.
  • Where we are required to do so for health service planning purposes and you have not explicitly opted out of having your data shared (see below)
  • Please see our Privacy Notice for detailed information

Our strict rules about confidentiality mean that we will not discuss your medical affairs even with your close family unless you give us permission to do so. This includes details of appointments you have made. If you would like your partner, parent, son/daughter or carer to be able to speak to us on your behalf, you must tell us beforehand. We will require you to make this request in writing and it will be saved onto your medical record.   You can withdraw your consent at any time.

Information about your health and care helps the NHS to improve your individual care, speed up diagnosis, plan your local services and research new treatments.

You have the right to control how medical information about you is shared, disseminated or sold, for purposes other than your direct medical care – so called secondary uses (or purposes).

Secondary uses include projects involved in risk stratification, population health management, national clinical audits, research, healthcare planning, commissioning of healthcare services by CCGs, commercial and even political uses. You can control your personal confidential information by opting out of data sharing.

There are 2 types of data sharing.

Type 1 Opt Out (opting out of NHS Digital collecting your data)

What is it?

type 1 opt out prevents information being shared outside a GP Practice (medical records held at your GP Practice) for purposes other than direct care.

Who do you notify of your decision to opt out

Please print and sign an opt put form and either bring the original to the practice for processing or take a photo of it and email it to us at SDCCG.brockwoodmedicalpractice@nhs.net so that we can update your data sharing preferences by 23 June 2021.

Type 2 Opt Out – now known as National Data Opt-out

What is it?

type 2 opt out/National Data Opt-out prevents information being shared outside NHS Digital for purposes beyond the individual’s direct care. The following link will take you to full current information regarding these opt-outs https://digital.nhs.uk/data-and-information/data-collections-and-data-sets/data-collections/general-practice-data-for-planning-and-research/advice-for-the-public

Who do you notify of your decision to opt out

Type 2 Opt outs are arranged by NHS Digital. If you are aged 13 or older you can go to Make your choice about sharing data from your health records – NHS (www.nhs.uk) and opt out online.

You view or change your national data opt out choice at any time by:

  • Using the online service at https://www.nhs.uk/your-nhs-data-matters/
  • Calling NHS Digital Contact Centre 0300 3035678, Monday to Friday, 9am to 5pm (exlcudig bank holidays)
  • Via the NHS app
  • Print and post – print out the op-out form and send to National Data Opt Out, Contact Centre, NHS Digital, HM Government, 7 & 8 Wellington Place, Leeds, LS1 4AP

You will need to provide your NHS number or postcode and mobile number or email address for verification purposes.

If you are a parent or legal guardian and you want to opt your children out, you must complete the opt-out form (as mentioned above). For more information please see the NHS website: https://www.nhs.uk/your-nhs-data-matters/manage-your-choice/other-ways-to-manage-your-choice/

What is Brockwood Medical Practice doing to inform patients?


To make sure that as many patients as possible know about the national data opt out and have the opportunity to make a choice, Brockwood Medical Practice are taking the following steps:

  • All staff fully aware to support you with any queries you may have
  • Information available in the practice
  • Information on website and links above to NHS websites for further information

Summary Care Record (SCR)

Your Summary Care Record is different to the above sharing for secondary uses. Your SCR is used to assist in provision of care for you. Access to SCR information means that care in other settings is safer, reducing the risk of prescribing errors. It also helps avoid delays to urgent care.

At a minimum, the SCR holds important information about;

  • current medication
  • allergies and details of any previous bad reactions to medicines
  • the name, address, date of birth and NHS number of the patient

Additional Information in the SCR, such as details of long-term conditions, significant medical history, or specific communications needs, is now included by default for patients with an SCR, unless they have previously told the NHS that they did not want this information to be shared. There will also be a temporary change to include COVID-19 specific codes in relation to suspected, confirmed, Shielded Patient List and other COVID-19 related information within the Additional Information.

All of our patients who have not chosen to opt out have a Summary Care Record that can be accessed, with the patient’s consent, by hospital and out of hours staff.

You may choose to opt out of having a Summary Care Record. The websites below will help you to decide on the risks and benefits.

https://digital.nhs.uk/services/summary-care-records-scr

If you would like to opt out, please print off and complete the following consent form and return it to the surgery.

https://digital.nhs.uk/services/summary-care-records-scr/scr-patient-consent-preference-form

National Diabetes Audit (NDA)

Brockwood Medical Practice is taking part in an important national project about people at risk of diabetes and diabetes care and treatment in the NHS. The project is called the National Diabetes Audit (NDA). The NDA has always collected patient identifiable data from health care providers since it began in 2004.

Patients do not need to be individually consented but we want to raise awareness of the NDA. This is known as ‘fair processing’.

If you have diabetes, non-diabetic hyperglycaemia, impaired glucose tolerance or pre-diabetes, your GP Practice will share information about your diabetes care and treatment with the NDA. The type of information, and how it is shared, is controlled by law and enforced by strict rules of confidentiality and security.

Taking part in the NDA shows that this GP Practice is committed to reducing diabetes and improving care for people with diabetes.

The NDA is a mandatory collection for the NHS. NHS England uses powers under section 254 of the Health and Social Care Act 2012 to direct NHS Digital to collect the data. The information is required by NHS Digital under section 259 of the 2012 Act to comply with the National Diabetes Audit Directions 2017.

In line with section 259, all organisations in England that are in scope of the NDA Data Provision Notice, must comply with the requirement and provide information to NHS Digital in the form, manner and period specified.

Where a collection is directed under this mechanism, the national data opt out does not apply. Therefore, all patients’ records must be submitted to NHS Digital.

This is detailed in section 6.4 ‘When does a national data opt-out not apply?’ of the National data opt-out operational policy guidance document.

NHS Digital is obliged to apply the national data opt out if they supply the data onwards to any other organisation. For example, if a research body applies for NDA data via the Data Access Request Service (DARS) run by NHS Digital, then they are required to apply the NDO preference from the patient to the data before supplying the data extract to the research body. They do this by checking the patient cohort against the national register.